Head of Humanitarian Programmes - Myanmar
Trócaire works in partnership with local and church organisations, supporting communities in over 20 developing countries across Africa, Asia, Latin America and the Middle East to bring about lasting change. Trócaire envisages a just and peaceful world where: people’s dignity is ensured and rights are respected; basic needs are met and resources are shared equitably; people have control over their own lives; and those in power act for the common good.
The Myanmar Country Office in Yangon takes overall responsibility for the implementation of the Myanmar country programme, which currently focuses on humanitarian response, resource rights, women’s empowerment, gender-based violence and peace & development. Due to the strong geographic focus of Trócaire’s work in Kachin and Northern Shan States, a field office was opened in Myitkyina, Kachin State, in 2014.
Since 2011, Trócaire has been responding to a protracted crisis with widespread displacement in Kachin and Northern Shan States, and also provides emergency relief for natural disasters in other parts of Myanmar, as required. Trócaire’s humanitarian programme in Kachin and Northern Shan is a large-scale multi-donor programme. Through a capacity building and accompaniment model, Trócaire supports local partners in the areas of food security and livelihoods, cash-based interventions, WASH, GBV and shelter, as well as in all aspects of programme quality and MEAL, financial and supply-chain management. Implementing a gradual transition in the programme towards resilience-building and sustainability is a priority.
Reporting to the Country Director, this is a Fixed Term Contract of 2 years and is based in Yangon but with frequent travel to programme locations. The candidate will manage the Humanitarian Team of 10 members (1 Deputy Head of Humanitarian Programmes, 2 Programme Managers, 4 Programme Officers, 1 Programme Quality Advisor, 1 WASH Advisor and 1 Emergency Food Security and Livelihoods Advisor) with 4 direct reports, and dotted line management to 1 GBV Advisor and 3 finance staff.
Safeguarding Programme Participants Policy:
Trócaire is committed to Safeguarding Programme Participants from Exploitation and Abuse and has specific policies on this commitment (including a Global Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants and other organisational representatives. Any candidate offered a job with Trócaire will be expected to sign Trócaire’s Safeguarding Policies and Global Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.
Key Duties & Responsibilities
Leadership and management of humanitarian programmes
- Assume strategic leadership and overall management oversight of Trócaire’s humanitarian programme in Myanmar, including all aspects of planning, design, delivery, compliance, financial management, strategy development, institutional funding and external representation.
- Lead on defining a theory of change and future strategic direction for the humanitarian programme in relation to key sectors (food security, livelihoods, WASH, protection), partnerships and approaches (e.g. capacity building, MEAL, resilience, integration and preparedness).
- Lead the coordination of management and technical support, including of Trócaire staff in-country and organisationally, as well as from outside the organisation, to ensure that programming meets international technical standards (e.g. SPHERE, IASC) and corresponds to work plans and budgets.
- Ensure that core organisational commitments to protection mainstreaming, safeguarding, accountability and the Core Humanitarian Standards are embedded in programmes.
- Ensure that Trócaire in Myanmar has a clearly identified niche, which our added value contributes to our partners’ work, and that decisions are informed by sound analysis.
- Ensure compliance with all relevant policies and procedures of Trócaire, donors and the government.
- Lead the implementation of the country programme’s Humanitarian Response Strategy and Emergency Preparedness Plan (EPP), and continually monitor the situation of affected communities.
- Lead in outlining a strategy and mobilising a response to sudden onset emergencies, as required.
- Ensure that rapid humanitarian assessments are undertaken as necessary to inform implementation of the humanitarian response strategy in coordination with wider coordination mechanisms in Myanmar (e.g. OCHA, Clusters etc.)
- Ensure that the Country Management Team and Head Office are well informed on issues related to humanitarian response
- Provide direction and support to the ongoing (re)development of humanitarian programmes, ensuring that programme objectives are informed by an analysis of the problem, and that programme plans have robust programme cycle management systems in place.
- Ensure that programme objectives and activities are agreed upon within the context of Trócaire’s values and country strategic plan.
- Evaluate, monitor and review to ensure progress is accurately measured and that there is compliance with relevant organisational policies and sector standards.
- Ensure effective representation of Trócaire’s humanitarian response to local authorities, donors, working groups, clusters, task forces, and other members of the humanitarian community, in close coordination with the Country Director.
- Operating under the direction of the Country Director, lead on advocacy initiatives, as appropriate, to highlight the needs and rights of affected communities in Kachin and Northern Shan.
- Establish and maintain strong relationships with key national/local partners, and coordinate with other humanitarian actors, including INGOs, UN colleagues and government.
- Ensure establishment and maintenance of strong working relationships with local communities, community-based organisations and local authorities, as appropriate.
- Manage the Humanitarian Team, which includes defining expectations, providing leadership and technical support as needed, and evaluating direct reports regularly (in accordance with organisational procedures).
- Establish a team approach to programming, ensuring that all staff work together to share learning and to exchange skills. Foster a culture of peer support and constructive engagement amongst the country programme team.
- Ensure the recruitment, training, and promotion of staff as appropriate, and ensure availability of appropriate professional development opportunities for staff.
- Ensure that both organisational and back donor finance guidelines, requirements and related administrative procedures are adhered to, and that programme finances are kept in an exemplary state.
- As a member of the country senior management team, support the CD to develop annual country budgets and participate in regular budget reviews.
- Manage monthly reviews of financial expenditure and budget control with relevant programme, finance and funding staff.
- Ensure there is ongoing monitoring of partner expenditure and the provision of appropriate support to partners in their ongoing management of budgets and expenditure.
- Take responsibility for Risk Management at a programme level, ensuring there is a clear understanding and documenting of risks, and that necessary mitigation measures are in place.
- In coordination with the Security Focal Person, oversee the preparation and implementation of effective safety and security management systems at field office level, ensure that these are updated and revised at regular intervals, and that new programmes are built around security considerations.
- Active involvement in the preparation/review of the country strategic plan/operational plan and other tools relevant for the strategic outline of the Myanmar Country Programme.
- Fulfil other reasonable duties and responsibilities, as requested by the Country Director, including deputising for the CD when necessary or appropriate.
Humanitarian preparedness and response
Programme Planning, Monitoring and Reporting
Representation, communication & relationship building
Human Resource Management and Development
Financial and Admin Management
Person Specification – The ideal person will have
- Third level qualification in Development, Humanitarian or related field of study
- Significant experience in strategic planning, programme management and the development of emergency preparedness and contingency plans
- Experience in applying humanitarian standards, including Sphere and the Core Humanitarian Standards. Technical expertise in the areas of food security and livelihoods, cash-based interventions, WASH and/or protection preferable
At least four years of demonstrable experience in the management of humanitarian programmes of substantial scale
At least three years’ experience of leading and managing teams, as well as strong team-working skills and experience
In-depth understanding of programming in a partnership model, working in a partnership-based NGO
Experience of working in insecure environments
Demonstrable experience of working to attract institutional donor funding and of managing large and complex donor grants
- Excellent leadership skills
- Excellent communication skills, including the ability to relate across different organisational functions, structures and levels, and cultures
- Ability to motivate staff to align behind a shared vision and objectives
- Demonstrated ability to think strategically and to develop and implement a clear country level strategy in the context of organisational strategy
- Demonstrated ability to manage multi-cultural teams of national and international staff well, and to implement performance management effectively
- Ability to coach and help others develop in their professional lives
- Demonstrated ability to manage budgets and financial systems on a significant scale in humanitarian contexts
- Fluency in written and spoken English
- Understanding of, and empathy with, the role of the Catholic Church in development
- A strong commitment to social justice, and an empathy with the ethos and work of Trócaire
- A commitment to civil society strengthening and support for working in partnership with local actors
- Ability and willingness to travel within country and internationally, including travel to HQ in Ireland
For the candidate with the required experience and passion for the role, Trócaire offers a competitive package of salary and benefits.
Closing date for applications is Friday 25th August 2017
Trócaire is an Equal Opportunities Employer